Prospectus

2019.06.20 Prospectus 2020 is updated


Schedule for September Application

  1. September 2nd, 2019 (from 15:00 JST)
    Start On-line Registration/On-line Application
  2. September 20th, 2019
    Deadline for individual screening
    (Only for those who need to be checked)
    For details, please refer to "Requirements for Eligibility".
  3. October 25th, 2019 (15:00 JST)
    Deadline of Registration
  4. October 31st, 2019 (15:00 JST)
    Deadline of On-line Application, including Recommendation letters
  5. November 13th, 2019
    Deadline of receiving the acceptance letter from your prospective supervisor
  6. November 20th ,2019
    Deadline for submitting paper based application documents
    (The package has to arrive at IME Graduate Program Office no later than this deadline.)
  7. February, 2020
    Announcement of the selection result.
    *Please note that several top qualified applicants who passed the selection will be awarded scholarships provided by the IME Graduate Program.
    (It will not be provided in the January Application.) Please refer the scholarship list below.
  8. The beginning of June 2020
    On-line application for The UT lodges
    Application for Certificate of Eligibility required to apply for Student Visa
  9. September 2020 (Exact date will be announced later.)
    Matriculation at the University of Tokyo

Prospectus for 2020

This special program offers non-Japanese students an opportunity to work toward Doctor of Engineering (3 years) or Master of Engineering (2 years) degrees. Top qualified students who passed the September Application will be awarded scholarships including the Japanese Government's Scholarship (MEXT: The Ministry of Education, Culture, Sports, Science and Technology) and other equivalent scholarships provided by IME Graduate Program. We also seek for highly qualified students to enroll as self-supporting students. All of the students will be enrolled in one of the departments below.

  • Mechanical Engineering
  • Electrical Engineering and Information Systems
  • Materials Engineering
  • Aeronautics and Astronautics
  • Chemical System Engineering
  • Precision Engineering
  • Bioengineering (Doctor course only)
    For master course application, please visit the following site:
    http://www.global30.t.u-tokyo.ac.jp/

Program Features

  • Lectures and research guidance in English
  • Interdisciplinary program
  • Direct entry to postgraduate degree courses
    (Non-degree or research fellowship programs are not offered.)
  • Admission based on the evaluation of the documents submitted by the applicants and examination and interviews conducted by the faculty via e-mail and Skype
    (You don't have to come over to Japan to take Regular Entrance Examination)
  • Free basic Japanese language classes for the students and their spouses

Tuition and Fees

Entrance Fee

282,000 yen (as of 2019)

Annual Tuition

535,800 yen (Master) (as of 2019)
520,800 yen (Doctor) (as of 2019)

Examination fees (at the time of enrollment)

10,000 yen

Students awarded the MEXT scholarships are exempt from the above fees.

Scholarship

Top September Applicants who have exceptional academic records will be awarded the Japanese Government's MEXT scholarship by recommendation of the University of Tokyo or scholarships provided by IME Graduate Program for the period of either the Doctoral program or the Masters program. The MEXT Scholarship grantees are exempt from Entrance Fee and Annual Tuition Fees throughout their entire term of study.

MEXT Scholarship Amount(Basic Monthly Stipend + Additional Stipend) (as of 2019)

Basic Monthly Stipend

status stipend
Master's student 144,000 yen
Doctoral student 145,000 yen

+

Additional Stipend for Designated Area

Additional Stipend Principal place of research (example)
3,000 yen Hongo, Komaba, Nakano and Shirokane campuses
2,000 yen Kashiwa campus, Sagamihara(JAXA)

*The additional stipend varies according to the student's "principal place of research," regardless of place of residence.

Scholarships recently awarded through IME Graduate Program:

Name of scholarship 2015 2016 2017 2018 2019
(1)MEXT scholarship 4 2 4 2 8
(2)Scholarship sponsored by the University of Tokyo 2 5 3 10 4
(3)Scholarship sponsored by Graduate School of Engineering 7 7 5 4 3
(4)Scholarship sponsored by IME Graduate Program 2 2 2 1 1

*The total amount of scholarship stipend guaranteed by (2)(3)(4) is almost the same as (1).

*The number of each scholarship may vary every year.

Financial Supports for Self-Supporting Students

  • IME Students who are not awarded any scholarship, including the scholarships other than the ones offered by IME Graduate program, are called self-supporting students: they are responsible for their own fees and living expenses.
  • After entering The University of Tokyo, self-supporting students have chances to apply for several kinds of private scholarships. However, please note that many well qualified students compete for these scholarships and that the scholarship amounts are often lower than the MEXT Scholarship. Basically there are almost no scholarships available before your enrollment.
    http://ois.t.u-tokyo.ac.jp/students_life/selfsupported.html
  • Self-supporting students can apply for the exemption of Entrance Fee and Annual Tuition, Entrance Fee could be exempted up to a half of the full amount. Annual Tuition could be exempted a half or the whole of the total amount.
    http://www.u-tokyo.ac.jp/en/prospective-students/tuition_fees.html
  • SEUT RA Fellowship : Type S, Type A and Type B (only for doctoral course student)
    http://www.t.u-tokyo.ac.jp/soee/admission/seut_ra.html

Dormitory Information

http://ois.t.u-tokyo.ac.jp/dormitory/index.html

Admission

 The Graduate Council of the University of Tokyo grants admission to this program based upon the recommendation of the School of Engineering. Screening for admission is based both on the evaluation of documents submitted by the international students and, if necessary, on the Internet interviews and examinations conducted by the faculty. There are two application periods in each academic year. (September Enrollment Only) When the evaluation process is complete, applicants who are evaluated as qualified and meet the IME criteria will be granted admission to this program. At September Application, top qualified applicants among them will be nominated as candidates for scholarships provided by IME Graduate Program.

I. Schedule for September Application (including application for scholarships from (1) to (4) on the list)

*When you apply during this application period, you will automatically be included in the selection for those 4 types of scholarship offered by the IME Graduate Program.

Time and Date are based on Japan Standard Time

  1. September 2nd, 2019 (from 15:00 JST)
    Start of On-line Registration/ On-line Application
  2. September 20th, 2019
    Deadline for individual screening
    (Only for those who need to be checked)
    For details, please refer to "Requirements for Eligibility"
  3. October 25th, 2019 (15:00 JST)
    Deadline of Registration
    (You should register to the IME Graduate Program and select your department in order to complete registration successfully.)
  4. October 31st, 2019 (15:00 JST)
    Deadline of On-line Application, including Recommendation letters
  5. November 13th, 2019
    Deadline of receiving the acceptance letter from your prospective supervisor
  6. November 20th, 2019
    Deadline for submitting paper based application documents
    (The package has to arrive at IME Graduate Program Office no later than this deadline.)
  7. The end of February 2020
    Announcement of the selection result
    The nominees of the scholarships from (1) to (4) are informed of their nomination.
  8. The beginning of June 2020
    On-line application for The UT lodges
    Application for Certificate of Eligibility required to apply for Student Visa
  9. September 2020 (Exact date will be announced later.)
    Matriculation at the University of Tokyo

II. Schedule for January Application (Scholarships provided by the IME Graduate Program will not be provided in the January Application)

  1. January 9th, 2020 (from 15:00 JST)
    Start of On-line Registration/ On-line Application
  2. January 24th, 2020
    Deadline for individual screening
    (Only for those who need to be checked)
    For details, please refer to "Requirements for Eligibility"
  3. February 20th, 2020 (15:00 JST)
    Deadline of Registration
    (You should register to the IME Graduate Program and select your department in order to complete registration successfully)
  4. February 27th, 2020(15:00 JST)
    Deadline of On-line Application, including Recommendation letters
  5. March 11th, 2020 (15:00 JST)
    Deadline of receiving the acceptance letter from your prospective supervisor
  6. March 18th, 2020
    Deadline for submitting paper based application documents
    (The package has to arrive at the IME Graduate Program Office no later than this deadline.)
  7. May 2020
    Announcement of the selection result.
  8. The beginning of June 2020
    On-line application for The UT lodges
    Application for Certificate of Eligibility required to apply for Student Visa
  9. September 2020 (Exact date will be announced later.)
    Matriculation at the University of Tokyo

Note: This is an approximate schedule and it is subject to minor changes.


Requirements for Eligibility

Required Application Documents

1  AF1([Form 1] – [Form 7] and [Form Recommend] ):
  • [Form 2]: Please provide your academic grades (1-6) as stated officially in your transcript. If your school doesn’t provide you with GPA and if you can calculate it yourself, please calculate it and fill it in. In that case, please be sure to attach the conversion chart when you submit the transcript. (Please refer to no.9, 10 as well.).
  • [Form 3]: TOEFL is preferable. If you already have IELTS score or if it is difficult for you to take TOEFL test, we will accept IELTS score. GRE is required by IME Graduate Program. GMAT is not acceptable. If the score of TOEFL/IELTS or GRE is not ready at the time of filling T-cens application form, please fill in the date when you took or will take the examination. (Please refer to no.16 and no.17 as well.)
  • [Form 5]: It is essential to find and write one or two prospective supervisor(s) whose research field matches yours. (Please refer to no.18 as well.)
  • [Form Recommend]: IME Graduate Program requires two recommendation letters from the faculty members of the university you belong to or graduated from. (Please refer to no.7, 8)

[Note] Please be sure to confirm the information you have written and sign on the last page of the forms.

2  Photo
3  AF2: Statement of Study Plans
4  AF3: Title of Your Graduation Thesis and its Abstract
5  AF4: Educational Background
 Go to the Educational Background page of T-cens and work on it.
6  AF5: Curriculum Vitae for T-cens
  • AF5-1: List of scholarships, prizes, honors, awards and other recognitions, if any.
  • AF5-2: List of membership in honor societies and professional organizations
  • AF5-3: List of titles and details of conference papers
7,8  Letter of Recommendation 1&2
 Please refer to the "Recommendations" page for detailed instructions about how to prepare these recommendation letters.
 Both must be the faculty member of the university and one of them must be your direct academic supervisor. It would be preferable if the other is from Dean or head of Department of the university you belong to or graduated from.
9,10  Full Academic Transcript (Bachelor’s & Master’s)

 If you haven’t completed your course yet, you are requested to submit all the academic transcript you have received by the time of application.
 One original or one certified copy (with certified seal/stamp of the university you belong to or graduated from) is required. Photocopy without certified seal/stamp will not be accepted.

 If GPA is not stated in the transcript, and if your school can issue the authorized certificate of your GPA or your class rank, please submit it together with the transcript. If your school doesn’t provide you with GPA and if you calculate it yourself, please submit the document that shows how you calculated it.

11,12,13  Certificate of Degree/Diploma or Certificate of Expected Graduation

 One certified copy (with certified seal/stamp of the university you belong to or graduated from) is required. Photocopy without certified seal/stamp will not be accepted. 

 Those who have not yet been conferred with the diploma in the present course of study at the time of application are requested to submit a certificate of expected graduation. (Please refer to [Note] A in Qualifications for Enrollment.)
14  Personal Identification/Passport
 A photocopy of your valid passport (the most preferable), census register, or other proof of citizenship.  If the document is written in language other than English or Japanese, please attach English translation.  You can translate by yourself.
15  Letter of Declaration
(SAMPLE) PDF (When you submit the application document, please download this letter from T-cens.)
16

 English Language Proficiency:

 Please submit (A), (B), or (C).

  1. TOEFL (or IELTS): One copy of your TOEFL score is required. You do not have to submit the original official score report. Please DO NOT send it directly from ETS Center to the University of Tokyo. If the official score report is not ready by the time of shipping out the application documents, please include the printed out on-line score. And as soon as you receive the official score report, please send the scanned copy by e-mail.
  2. The Certificate of English as the Medium of Instruction from your university. One original or one certified copy (with certified seal/stamp of the university you belong to or graduated from) is required. Photocopy without certified seal/stamp will not be accepted. If it is stated in your transcript, you do not have to submit an extra document. In that case, please underline the part which explains it.
  3. If English is your native language, you do not have to submit any of the above document. Instead, please submit proof of citizenship, such as a copy of your valid passport.

  • The validity period for scores of the document is within 2 years at the deadline of the documents submission.
17

 GRE Score (GRE General test)
 Please arrange so that ETS Center can directly send it to the University of Tokyo.

 DI (Designated Institution) code of the University of Tokyo Engineering: 8596

 When you cannot make the official score report arrive at the UTokyo by the deadline of submission of paper-based application documents, please include the printed out on-line score in the package.If even the on-line score is not ready when you ship out the paper-based application documents, you can submit later the scanned copy of it by e-mail as long as you can send it to us by the deadline of submission of paper-based application documents.

  • The validity period for scores of the document is within 5 years at the deadline of the documents submission.

If it is impossible for you to submit GRE score before the deadline, please refer here.

18  Master Thesis (Only for doctoral degree course applicants, if applicable)
19  Acceptance Letter from your prospective supervisor.
20  Enclose this Submission Checklist whenever you send materials to the ICT Admissions Desk via post.
Checklist (.xlsx)

 

Application Procedures

IME Graduate Program applicants must apply through the T-cens, an online application system for the Graduate School of Engineering, the University of Tokyo. First, please read all the following procedures carefully, and follow the instructions step by step according to the numbers. Please never skip any steps.

Before Starting Any Application:
 If you experience some difficulties while working with T-cens or do not have stable online access, please check the following link:
T-cens recommended computer settings.

Finish the following IME Application Procedures 1-8 by October 31st, 2019 (15:00 JST)

IME Application Procedure 1: Find your prospective supervisor at the University of Tokyo.

You must find your prospective supervisor whose research field matches yours from the academic staff involved in IME Graduate Program from Academic Staff List ( http://www.ime.t.u-tokyo.ac.jp/index.php?id=5 ) .

[Note]

  1. Only those who receive an acceptance letter from prospective supervisor are eligible to proceed to the next application step for IME Graduate Program. It is essential to receive the acceptance letter prior to submitting paper based application forms by post. The application forms submitted without having received the acceptance letter cannot be accepted.
      It will take plenty of time to contact the prospective supervisor and receive the acceptance letter, so please complete your on-line application well in advance.
  2. Choose up to two suitable professors. You are supposed to write the names in the application Form 5,“Name of faculty member”. Please fill in at least one professor.
  3. You may start contacting him/her after completing up to IME Application Procedure 8.

IME Application Procedure 2: Create your T-cens account.

You can create your T-cens account by clicking the blue T-cens icon below.

IME Application Procedure 3: Visit your account page:

After creating your T-cens account, you will soon receive the e-mail at your registered e-mail address with the URL of Login page as well as Login ID and Password. If you cannot find the e-mail from T-cens in-box or trash box, please contact ICT Support Desk. And whenever you have technical problems, you can also contact ICT Support Desk:
   < email: ICTsupportdesk@t-adm.t.u-tokyo.ac.jp >

[Note]

  1. Please keep this e-mail from T-cens. You will need the information there for various purposes later on until your entrance formalities become complete.
  2. T-cens system messages will be sent to your account page when necessary. Each time a new message is sent to your account page, an e-mail is sent to your registered e-mail address. Please be sure to read a new message whenever you receive one.
  3. Again, whenever you contact IME Graduate Program Office or ICT Support Desk, please only use the e-mail you used to make your T-cens account.  When you need to change your e-mail address, please first inform the Offices about the change of e-mail address.
  4. Your T-cens Application Number (Registration No. + Course Code) can be found under the space for your photo on your acount page. Please clarify your T-cens Application Number in your e-mail subject line whenever you contact the IME Graduate Program Office or ICT Support Desk.

IME Application Procedure 4: Fill in the Application Forms in T-cens.

Click “Apply” icon on your account page, and fill in Online Application Forms from Form 1 to Form 7. After you complete all the Forms and save them, please proceed to “File Upload”.

[Note]

  1. Before you switch to a different Form, please press the “SAVE” button. Otherwise all the information you have filled in will be erased.

IME Application Procedure 5: Upload files.

  1. Upload your photo.
    File should be:
    • Under 500kB
    • jpg
    Photo should be:
    • the one taken within 6 months prior to the application.
    • in a plain background.
    • without sunglasses or hats.
  2. Download and fill in AF2 - AF4(1-7), and upload them.
  3. Upload all the other required files on the list.

[Note]

  1. All the files should be PDF file and less than 2MB each.
  2. The name of the files you are going to upload should be completely the same as the one on the list. Otherwise, you will not be able to upload the file.
  3. You can replace the uploaded file with a new file until you press the COMPLETE button on “Submit” page. ( Do not press the COMPLETE button till IME Application Procedure 7 is finished.)
  4. If you need to replace the files after pressing the COMPLETE button, please contact IME Graduate Program Office.

IME Application Procedure 6: Complete Recommendation Documents.

Please fill in the required information of your referees.

[Note]

  1. Your referees must be the members of the faculty of the university you belong to or graduated from. Both must be the faculty member of the university and one of them must be your direct academic supervisor.
  2. You MUST get an approval from both of your referees before filling in their information.
  3. Soon after you register your referees, they are supposed to receive an e-mail from T-cens with the information to start uploading recommendation documents. Please confirm whether your referees have received the e-mail from T-cens system, and if not, please contact ICT Support Desk and ask for their assistance.
      < email: ICTsupportdesk@t-adm.t.u-tokyo.ac.jp >
  4. Both referees have to finish uploading recommendation documents before you move on to IME Application Procedure 7.
  5. Both referees have to finish uploading recommendation documents by the IME Online Application Deadline, October 31st, 2019. Please check the status of your own recommendation letters on your responsibility and make sure that they can submit the recommendation documents online by the deadline.

IME Application Procedure 7: Press "Submit" tab and "Submit" button.

Click “Submit” tab at the top, and review all the contents of your online application documents as well as the status of the recommendation letters.  After confirming the contents you have written in the application form and confirming that both of your referees have already submitted the recommendation documents online, please check in the squares in the checklist, and press the “Submit” button at the bottom.

IME Application Procedure 8: Contact IME Graduate Program Office.

(Be sure to send the e-mail from the same e-mail address you used to make your T-cens account.)

Please inform IME Graduate Program Office of your T-cens Applicant ID Number and the completion of IME Application Procedure 1-7. Then IME Graduate Program Office will arrange so that your prospective supervisor could view your online application documents.

● Finish the following IME Application Procedures 9-10 by November 13th, 2019

IME Application Procedure 9: Contact the prospective supervising professor.

(Be sure to send the e-mail from the same e-mail address you used to make your T-cens account.)

After you receive a reply from IME Graduate Program Office, you can proceed to contact your prospective supervisor and ask whether he/she could accept you in his/her laboratory. This procedure is considered to be a preliminary evaluation of your qualification. Please understand that not all the applicants are able to receive the acceptance letter. When your prospective supervisor agrees to accept you, please contact IME Graduate Program Office by forwarding his/her e-mail. IME Office will ask him/her to send the acceptance letter directly to you and IME Office by e-mail.

 

[Note]

  1. Please do not contact your prospective supervisor until you receive the reply from IME Graduate Program Office.
  2. Please inform your prospective supervisor of your T-cens Applicant ID Number and introduce yourself.
  3. You must contact the prospective supervisors one by one.
  4. If you do not receive any reply from the prospective supervisor, please contact the IME Graduate Office.

IME Application Procedure 10: Receive an acceptance letter.

When your prospective supervisor agrees to accept you or when you receive the electronic version of the acceptance letter, please contact IME Graduate Program Office immediately.

[Note]

  1. Being able to receive the acceptance letter means that you pass the first screening.
  2. When professor has declined, please contact the IME Graduate Office as well.
  3. Only those who received the acceptance letter could proceed to the Application Procedure 11.

IME Application Procedure 11: Submit paper based application documents.

Please send all the required documents to IME Graduate Program Office by EMS or another international delivery service so that they can arrive at the Office by November 20th, 2019.

The address of IME Graduate Program Office:
http://www.ime.t.u-tokyo.ac.jp/index.php?id=11

[Note]

  1. Refer to the checklist and prepare the documents as requested.
  2. Please DO NOT STAPLE your documents.
  3. Please DO NOT PRINT ON BOTH SIDES.
  4. Please send documents in A4 paper size only except in a case to send original document (such as certificate) which is not A4 paper size.
  5. As soon as you ship out the package of your application documents, please inform IME Graduate Program Office of its tracking number and its scheduled delivery date.
  6. The package must reach IME Graduate Program Office by November 20th, 2019 at the latest.
  7. The package that arrives at IME Graduate Program Office later than November 20th, 2019 are not acceptable for any reason.

※ Please note that none of the submitted documents and materials will be returned.

※ Personal information obtained through the application process, including the applicant’s name and address, will be used for:
1) selection of applicants (application processing, selection);
2) announcement of result;
3) admission procedures.
In the case of successful applicants, this personal information will be used for:
1) administrative purposes (school registration, core studies, etc.);
2) student support (health management, employment support, applications for scholarships and exemptions from tuition fees, use of libraries, etc.);
3) operations related to the collection of tuition fees.